Thank you swiss-miss for share via Forbes Managing Distraction: How and Why to Ignore Your Inbox
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Tag: Email
If you can’t entertain yourself with your own thoughts, then go ahead and text, Plato…
From WSJ.com: Culture City: Theaters Still Vexed by the Text
Recent article in the Wall Street Journal on texting that was written for me. Author outlines the top 10 reasons why you shouldn’t text in the theatre (and it’s applicable for meetings, movies, seminars, dinners, etc). I’ve excerpted my top 5 of her 10…good article – I would encourage you to read it in its entirety…
9. You’re rotting your brain. (Multitasking is bad for you. It reduces your ability to focus and think deeply about task at hand. If you can’t think deeply, you can’t feel deeply, which means you’re missing out on a rich, creative interior life.)
8. It’s annoying to other people who are trying to watch the show.
7. Maybe the show isn’t boring. Maybe it’s you. (…if you can’t entertain yourself with your own thoughts, you’re in bad shape. For centuries, philosophers have grappled with the concepts of love, beauty, religion, the meaning of life…Have you exhausted all that? If so, then go ahead and text, Plato.)
4. You’re not “in the moment.” (…Set an intention for your practice of watching a show. Separate yourself from the demands of your world. Be mindful of what you are experiencing. Hug every breath, and inhale that theater air.)
1. You’re missing the obvious. It’s just plain rude.
I am a hoarder.
Yep. That’s me. A digital hoarder. Good article in this week’s Wall Street Journal called Drowning In Email, Photos, Files? Hoarding Goes Digital. Here’s 2 excerpts on what defines a hoarder and what to do about it:
“There are no official criteria for ‘digital hoarding’ but there are some tell-tale signs:
- You’ve exceeded your 7 gigabytes of free space in Gmail and have to buy more.
- Deleting anything makes you anxious—even things you can’t remember why you saved.
- You spend more time searching for a file than it would take to download it again.
- You have dozens of icons on your desktop and don’t know what they’re for.
- You can’t remember all your email or social-media accounts or how to access them.
- You have flash drives scattered in drawers, pockets and purses and no idea what’s on them.
- Of your thousands of digital photos, the vast majority are duds.
- You have entire seasons of bad TV shows you have no intention of watching.
Emails and Files: Searching. Searching. Searching. Never Finding. Frustrated?
I’m a pack rat with emails and files. Current count: 287,658 going back more than 10 years. (That’s a topic for another day.) If you use Microsoft Outlook as your core email software program and if you spend any amount of time searching for documents, files or emails, a software solution is a must-have addition to your efficiency arsenal. I have tried manual solutions (see Cro-Magnon Man Method below) and a significant number of software solutions. I’ve used X1 for over 5 years now. I use it multiple times daily and it is an indispensable productivity and efficiency tool for me.
- DK’s Cro-Magnon Man Method: I created a number of specific folders in outlook. Then I would drag and drop. Sounds good but Folders bulge with emails. Then need to be archived. WAY too slow. Archaic. For-getta-about-it.
- Google Desktop: Used older version. Free is good. Didn’t search Outlook emails. Too messy. Believe they may have discontinued Desktop. Source: Google Desktop
- Lookeen. Price at ~ $30 is reasonable. It works. But couldn’t handle the vast emails that I had in various PSTs. Good basic solution. Source: Lookeen
- Outlook’s Built-in Email Search: Free is good. Integrated into Outlook. Doesn’t index old archived files in PSTs. Slows down Outlook. Source: Microsoft Outlook
- Xobni: The new kid on the block. Social network connections blocked by corporate firewalls. Slows down outlook. Interesting eye candy information – much of it not useful to me. Source: Xobni.com
- X1: Winner by a landslide. $49.95. Lightning fast. Fully integrated with Outlook. Indexes every word in every email and every file – finds files and emails as fast as you can type. Indexes all archived files. Handles email and file tonnage with ease. Can search by sender, receiver, file type, keyword. You can open, delete, print,email and drag and drop files directly from X1. Terrific, clean interface. Source: x1.com
One word of warning. If you can’t remember keywords or file names or something unique to tie you to the search, no software will help you with memory recall. And if you are searching using a common word or name, you can get hundreds of search results that you’ll have to wade through. (For example, if I was searching for an email with the word “soup” in it, X1 returns 350 emails with the word “soup” in it. I used Soup as the name of a newsletter a few years back. You would need to either scan all of the emails or simply add another search parameter to chop it down. If I added a sender (me) and a recipient (Jack Smith), this would reduce the email count to < 5).
If you have a better email/file search system or program, I would be keenly interested in hearing about it.
Image Sources: X1 & Tangle-Tree-Interiors
